Certified True Copies (CTCs) play a crucial role in various legal and business processes in Hong Kong. These copies are verified duplicates of original documents, ensuring their accuracy and integrity. In this guide, we’ll delve into the specifics of Certified True Copies, including their definition, purpose, validity, certification process, and obtaining them in Hong Kong.

Definition: What is a Certified True Copy?

A Certified True Copy is an accurate duplicate of an original document, verified by a qualified professional, such as a solicitor, Notary Public, or Certified Public Accountant (CPA). The certification process involves stamping, signing, and dating the copy to confirm its authenticity.

Purpose of Certified True Copies

Certified True Copies serve a practical and secure purpose, allowing individuals and businesses to share important documents, such as identity papers, proof of address, and banking records, with third parties. This process ensures that the original document remains intact and is not damaged or lost during reproduction. Financial institutions and government bodies often require CTCs to fulfill anti-money laundering obligations.

Validity Period

While there is technically no expiration date for Certified True Copies, institutions in Hong Kong typically accept copies within three to six months of certification. It is advisable to check with the requesting organization regarding their specific requirements.

Who Can Certify True Copies in Hong Kong?

In Hong Kong, solicitors, Notaries Public, and Certified Public Accountants are authorized to certify true copies. These certified copies are widely accepted by companies, government entities, and financial institutions. However, it’s recommended to confirm the acceptability with the organization requesting the documents.

Common Format of Certified Copies

Certified True Copies generally include a statement from the certifying person, the date of certification, the name, address, position (e.g., solicitor, notary public), and signature of the certifying person, along with the total number of pages in the document. A certification stamp is also commonly used.

Language of Certification

In Hong Kong, the language of the certification statement is expected to be in English or Chinese. Institutions usually do not accept certification statements in any other language.

How to Obtain a Certified True Copy

To obtain a Certified True Copy in Hong Kong, individuals can approach lawyers, notaries, or certified public accountants. The fee for this service typically ranges from HK$100 to HK$500, depending on the quantity and content of the documents.

Service Offer for Certified True Copy

For those seeking assistance with document certification, various service providers, such as Sleek, offer support. Sleek, for example, can help certify a variety of documents, ensuring they meet all business requirements, including the opening of company bank accounts.

In conclusion, understanding Certified True Copies is essential for navigating legal and business landscapes in Hong Kong. Whether you’re involved in financial transactions, legal processes, or business applications, having accurate and certified duplicates of your essential documents is a fundamental step in compliance and operational efficiency.